The Bulloch County Board of Commissioners convened for a regular meeting on March 5, 2025 to discuss ongoing storm cleanup efforts, public works updates, and zoning requests, as well as to approve new business items, including adjustments to the fire department’s staffing plan.
The meeting saw significant, detailed discussions from staff regarding infrastructure and emergency response efforts.
Storm Cleanup and Infrastructure Updates
Public Works Director Dink Butler provided an update on the ongoing debris removal efforts following Hurricanes Helene and Debby. He estimated that cleanup efforts were about 85% complete, with over $9 million already spent from the originally approved $10 million budget.
He requested an additional $3 million to finish the work, noting that FEMA and GEMA reimbursements would cover up to 100% of the cost if state funding is approved.
Butler acknowledged that some of the delay was due to citizens improperly disposing of non-storm-related debris in the right-of-way, which increased cleanup time and costs. He emphasized that all debris removal contractors were monitored by a third-party FEMA-approved company, ensuring compliance with reimbursement requirements.
Assistant Public Works Director Robert Seamans added that this was the largest-scale cleanup effort the county has ever undertaken, surpassing initial estimates of 250,000 cubic yards of debris, the actual total now exceeding 420,000 cubic yards.
He assured the commissioners that monitoring and oversight were in place to ensure that contractors adhered to all regulations.
County Engineer Brad Deal also provided updates on two major infrastructure projects:
- Cypress Lake Road Bridge: The bridge was damaged after a vehicle collision. GDOT has inspected the structure, and the county is awaiting repair recommendations. The bridge is already scheduled for replacement within the next few years, but repairs are necessary in the short term.
- Akins Pond Road & Highway 80 Traffic Signal: GDOT has approved a traffic signal permit for this intersection, and discussions are ongoing regarding funding responsibilities. The county has allocated funds but is hoping for full GDOT funding.
Fire Department Expansion – Budget Confirmations
The Bulloch County Fire Department requested an amendment to the Position Control Schedule to authorize the hiring of 37 firefighters, lieutenants, captains, and training officers in preparation for the expiration of the Fire Protection Agreement with the City of Statesboro.
CFO Kristie King and Interim County Manager Cindy Steinmann confirmed that the county has the budget to hire these firefighters under the current pay structure. If salaries remain as they are now, the county has sufficient funds to cover payroll through the end of the fiscal year. Additionally, revenues from fire district millage rates will sustain these positions going forward.
However, a pay study is currently underway. If changes to pay grades are recommended, the Board would need to approve any adjustments before finalizing hires.
Commissioner Nick Newkirk expressed skepticism about approving positions without having all financial details. He raised concerns about potential tax impacts and reliance on FEMA funds.
However, Commissioner Anthony Simmons emphasized that staff would not take any actions that could put the county in a difficult financial situation. After further discussion, Newkirk’s motion to table the decision failed due to a lack of a second, and the motion passed unanimously.
Public Comments
Several citizens voiced concerns regarding storm recovery, emergency spending, and waste management:
- Rob Dihrberg, representing Pulaski Point subdivision, emphasized ongoing flooding concerns caused by storm debris clogging a nearby creek. He expressed gratitude to the county for their assistance but urged them to develop a long-term plan to prevent future flooding.
- Cassandra Mikell raised concerns about lack of transparency in emergency spending on road repairs, noting that over $500,000 had already been spent. She criticized invoices from contractors for lacking details and questioned why no-bid contracts continued to be used.
- Neal Tucker suggested that Elon Musk be brought in to investigate the situation but ultimately stressed that the county must hold people accountable for spending and operations.
- David Reid expressed frustration over overflowing trash collection sites and called for better waste management strategies, particularly in rapidly growing subdivisions.
Zoning Requests Approved
The commissioners approved multiple zoning requests, including:
- Jerry Washington successfully petitioned to modify a 2009 zoning condition that previously restricted him from applying for an alcohol license. His request was met with opposition from Pastor Judy McCreary, who voiced concerns about community impact, particularly for senior citizens.
- Tim Redding’s request to rezone 162 acres for residential development was approved. Redding shared that he and his wife are moving closer to family in Bulloch County as he transitions into retirement.
- Nikki Grant’s request to establish a daycare on Simons Road was approved, with conditions ensuring it maintains a residential character.
- Birdsong Corporation’s (David Rushing) request to rezone 10 acres for peanut warehousing and storage was approved. Initially, staff recommended a restriction preventing peanut drying on the property, but after discussion, commissioners removed the condition, giving Birdsong full operational flexibility.
Additional Business Items
- Approval of $3 million in additional storm funding to complete Hurricane Helene debris removal.
- Approval of Jenkins County Landfill and M.W. Collins payments for mulch disposal.
- Approval of the purchase of a 2025 CAT Bulldozer to replace aging equipment.
- Approval of a new electronic message board for Mill Creek Regional Park, replacing one damaged during Hurricane Helene.
- Library Board Appointments: Denise Borck and Richard Stewart were appointed to serve on the Bulloch County Library Board.
Staff and Commissioner Comments
- County Fire Chief Ben Tapley announced that the fire department will receive three new fire engines in March after a two-and-a-half-year wait.
- Director of EMS Brian Hendrix wanted to remind everyone to come out to the expansion of the EMS station on West Grady Street. Open house is from 4-6pm on Friday, and is located at 26 West Grady Street.
- Planning & Zoning Director James Pope provided an update on his role as Groundwater Sustainability Program Manager, overseeing four wells in southeast Bulloch County. The county has launched a well registration program and is developing a hotline for residents to report well issues.
- Interim County Manager Cindy Steinmann provided updates on the search for a permanent County Manager, stating that 10 recruiting firms have submitted proposals, which are currently under review.
- Commissioners and the Chairman thanked county staff for their work and encouraged residents to stay engaged in county decisions, particularly regarding SPLOST voting.
With no further business, the meeting adjourned following an Executive Session on real estate matters.
Continue to read for the in-depth coverage of the meeting
View the meeting agenda here
Call to Order
Invocation and Pledge
Commissioner Ray Davis will lead the invocation and Pledge of Allegiance.
Roll Call
All commissioners except Ray Mosley were present at the meeting.
Approval of Zoning Agenda
APPORVED 1. Rebecca Brown - Request to rezone 5.15 acres at 2911 Lilly Creek Road from R-40 (Residential 40,000 sq. ft.) to AG-5 (Agricultural 5 acres) for a manufactured home.
APPROVED 2. Jerry Washington - Request to modify condition number 1 of rezone case RZ2009-043 (approved October 7, 2009) at 6980 Kennedy Bridge Road.
Jerry Washington presented his case for a zoning modification regarding his property at 698 County Division Road in Register. He recalled that in 2009, he successfully requested a zoning change from AG-5 to General Commercial. However, he later realized that a condition attached to the approval restricted him from applying for an alcohol beverage license.
Washington acknowledged that at the time, he agreed to the condition without fully considering its implications, as he was not planning to apply for a license then. However, he now sees the restriction as a disadvantage that limits his business's full potential, potentially leading to revenue loss.
As a law-abiding citizen of Bulloch County, Washington argued that he should have the right to apply for an alcohol license if he chooses, emphasizing that it would not negatively impact the surrounding community. He also expressed a willingness to collaborate with local churches to ensure a harmonious coexistence.
Pastor Judy McCreary voiced her opposition to the request, emphasizing concerns about the impact of an alcohol license on the community. She stated that the area is primarily home to senior citizens who are working to improve their neighborhood, and allowing alcohol sales would be like "setting a honeycomb and opening up a box of bees."
McCreary referenced past issues with the location, noting that similar businesses in the area had turned into "nothing but a trap." While she expressed no issue with a convenience store, she strongly opposed the inclusion of alcohol sales. She also pointed out the presence of at least three other churches in the area, questioning their absence in the discussion.
A lifelong resident of Register, Georgia, McCreary reminisced about when the county was dry, lamenting the increasing presence of alcohol sales across the region. She associated the county’s growth with rising crime and stressed that the community is trying to do what is right.
Speaking directly to the commissioners, she reiterated that this is a senior citizen community, not a place for alcohol sales. She also raised broader concerns about rural infrastructure, particularly poor road conditions, washed-out bridges, and school transportation challenges.
As a school bus monitor, she described a frightening incident where she and a bus driver were caught on a washed-out road during a storm, reinforcing her call for more attention to rural needs rather than business expansions that could negatively affect the community.
Concluding, McCreary reaffirmed her respect for Mr. Washington but stood firm in her opposition, stating that past attempts at similar businesses “didn’t work.” She urged the commissioners to consider the well-being of rural residents and offered prayers for both the community and the nation.
After discussion between the commissioners and staff, Commissioner Anthony Simmons reminded everyone that this motion was to vote on lifting the condition stating that Mr. Washington couldn't apply for an alcohol license. The commissioners approved this unanimously.
APPROVED 3. Barbara Berry (Administrator for Edward Braddock) - Request to rezone 7.21 acres at 2012 Cody Lane from AG-5 (Agriculture 5 Acres) to R-2 (Two-Family Residential 15,000 sq. ft.) for a duplex subdivision.
APPROVED 4. Roy Pilgrim Otwell III and Caroline Otwell Harles - Request to rezone 162 acres on Lotts Creek Road from R-80 (Residential 80,000 sq. ft.) to AG-5 (Agricultural 5 acres) for a subdivision development.
Tim Redding spoke in support of the rezoning request, sharing his personal reasons for the move.
He explained that after spending 34 years in Candler County, where he opened and operated the Metter Ford dealership, he is now transitioning into retirement. His children have taken over running his businesses, allowing him to spend more time with family.
Redding emphasized that eight of his ten grandchildren live in Bulloch County, and he and his wife, Cathy, frequently find themselves babysitting, dining, and shopping in the area. They are also longtime members of First Baptist Church, having known Dr. John Waters for many years.
As part of this next chapter, Redding and his wife plan to build a one-story home on the newly rezoned property, moving away from their three-story house for ease of mobility. He jokingly told contractors that he simply wanted a home he could "walk down into and walk down out of."
Redding closed by expressing his enthusiasm for becoming a full-time Bulloch County resident and asked for the commissioners’ support in approving the rezoning request.
APPOROVED 5. Niki Grant - Request for a conditional use of 5 acres at the 300 block of Simons Road to establish a daycare facility.
Nikki Grant presented a request for conditional use approval to establish a daycare facility on five acres of undeveloped property in the 300 block of Simons Road.
- The Planning and Zoning Commission recommended approval of the request with conditions in a 5-0 vote.
- County staff, however, recommended denial, but provided alternative conditions if the request was approved.
Property Details & Daycare Plan
- The property is zoned R-40 (residential), where conditional use for a daycare is permitted.
- The daycare would accommodate up to 40 children, with operational hours from 6:30 AM to 6:30 PM.
- Grant agreed to comply with all 11 proposed conditions attached to the approval.
- The daycare will serve children from six weeks to 12 years old, including after-school care.
Commissioners inquired about the daycare’s location within a residential area and the rationale behind the selection. Grant purchased the property last year and, as a business owner already operating a boys’ home, decided to expand her services to include a daycare.
One commissioner clarified that the daycare would only serve children and not operate as a halfway house, ensuring compliance with zoning regulations.
There was no opposition to the request, and following discussion, the board moved to approve the request with conditions.
TABLED 6. Manpreet Singh (Agent for AM PM Convenience Stores, INC.) - Request for a conditional use permit to operate a drive-through facility at US Hwy. 80 and Burkhalter Road.
The applicant no-showed, so the request was tabled.
APPROVED 7. Birdsong - Request to rezone 10 acres at 3999 Brooklet Leefield Road from AG-5 (Agricultural 5 acres) to HI (Heavy Industrial) for warehousing and storage. David Rushing acting as agent.
Commissioners unanimously approved Birdsong Corporation’s request to rezone 10 acres at 3999 Brooklet-Leefield Road from AG-5 (Agricultural) to Heavy Industrial (HI) to accommodate the expansion of their peanut warehousing and storage operations. Birdsong, which has operated a peanut buying point on the adjacent property since 2011, intends to construct an additional warehouse on the newly rezoned land.
While both the Planning & Zoning Commission and county staff recommended approval, staff initially suggested a condition that would restrict the use of the 10 acres solely to warehousing, storage, and wholesale operations, preventing any future industrial expansion beyond those uses.
During the discussion, commissioners debated whether this restriction should be lifted to allow Birdsong to operate peanut drying equipment on the property if needed. The company’s representatives stated that while they do not immediately plan to install dryers on the newly rezoned land, they wanted the flexibility to do so in the future without returning for additional approvals.
Commissioners also discussed the broader implications of the rezoning, considering whether limiting future industrial uses would prevent unintended developments, such as a scrap yard, if the land were sold. Ultimately, the board opted to approve the rezoning without any conditions, allowing Birdsong to fully utilize the property for its operations, including peanut drying if necessary.
Approval of General Agenda
Newkirk moved items 8 and 9 to new business.
Public Comments
During the public comments section, Rob Dihrberg, a resident of Pulaski Point subdivision addressed the Board of Commissioners regarding ongoing flooding concerns.
Representing approximately 35 homeowners, Dihrberg highlighted the recurring damage caused by hurricanes Debby and Colleen, which had obstructed the creek running through the subdivision, leading to severe flooding.
A heavy rain event in November worsened the situation, flooding cul-de-sacs such as Watering Hole Court and Walden Way, leaving homeowners hesitant to rebuild.
However, Dihrberg expressed gratitude to Chairman David Bennett, Commissioner Newkirk, Brad Deal, and Corey Kemp for their responsiveness and efforts to address the issue. He noted that since the January meeting, three affected homeowners had begun rebuilding their homes, reassured by the county’s interest in finding a solution.
Dihrberg emphasized the need for continued focus and a concrete plan, noting that county officials, including Deal, had inspected the creek and identified issues with road conditions in the subdivision. He also brought up the longstanding uncertainty surrounding responsibility for road repairs, referencing previous discussions about developer John Lavender.
Additionally, Dihrberg mentioned that the Sheriff's Department had offered to fly a drone over the creek for further inspection and that the U.S. Army Corps of Engineers was still expected to conduct a hydrology study, although progress had been slow.
With spring rains approaching and another hurricane season on the horizon, Dihrberg urged the county to maintain momentum and implement a structured plan. He acknowledged the suspension of FEMA assistance but stressed the growing anxiety among residents whenever rain is forecasted.
Wrapping up his remarks, he reiterated his appreciation for the county’s involvement so far while emphasizing the urgency of establishing a more proactive approach to mitigating future flooding risks. The commissioners assured him they would remain in contact.
Cassandra Mikell raised concerns about the county's emergency spending on road repairs following Hurricanes Helene and Debby, which occurred six to seven months ago. She pointed out that taxpayers have already spent over $500,000 on hauling materials such as dirt and rock, with payments made to companies like J.L. Derriso and Sand Creek.
Mikell questioned how long emergency spending on no-bid contracts would continue and whether the work was being properly verified, given the ongoing reports of a severely understaffed public works department.
Mikell specifically criticized the lack of transparency in invoicing, noting that many invoices from contractors contained minimal details—often listing only hours worked for an entire week with vague descriptions. She highlighted that while invoices from the Jenkins County mulch hauling contract included comprehensive details such as dates, employee names, and load sizes, the Sand Creek invoices lacked similar documentation.
She also expressed frustration that her private request for additional details had gone unanswered, leaving public comment as her only option to address the issue.
Further, Mikell took issue with the escalating cost of the county’s debris contract, which has ballooned from an initial $3 million to $10 million, with an additional request for $3 million now on the table.
She reminded the board that Dink Butler had previously admitted to errors in the contract and questioned whether continuing to increase funding for it was truly necessary. She urged the commissioners to require more detailed documentation for all payments and to consider tabling the proposed $3 million increase until additional details could be provided.
Mikell concluded by emphasizing that the funds in question, whether coming from FEMA or local taxpayers, were not "free money" and should be scrutinized accordingly. She called for greater accountability and transparency in how taxpayer dollars are spent moving forward.
Neal Tucker addressed the commissioners, referencing concerns previously raised by another speaker. He suggested that perhaps Elon Musk should be sent down to investigate the situation, implying a need for outside scrutiny.
Tucker briefly touched on the topic of waste management, stating that if a group commits fraud, everyone involved should be held accountable, comparing it to how all participants in a bank robbery would face equal consequences.
Tucker admitted he could speak at length about issues he was passionate about but emphasized that he is not a taxpayer. He mentioned a past encounter where a commissioner investigated how much he had paid in taxes, seemingly in response to his vocal opinions.
Despite this, he expressed appreciation for Commissioners Bennett and Newkirk for taking the time to speak with him and acknowledged some previous misunderstandings. He concluded his remarks with a question directed at Mr. Conner, asking if he had learned anything new about the situation, before signing off with a simple "Good night."
David Reid addressed the commissioners with concerns about trash collection in the county. He recalled discussions with commissioners on previous occasions and mentioned that, despite past efforts to improve waste management, the situation still resembled a "trash dump." He expressed frustration over trash overflowing at collection sites, particularly on Sundays, and questioned what the county planned to do about it.
Reid noted that the county had purchased an additional trash truck six months ago but said that overfilled trash cans and uncollected waste remained a persistent issue. He suggested that the county might need to increase the number of available trash cans or adjust its waste management approach.
He also commented on the growing population, particularly in new subdivisions, and emphasized the need to ensure adequate waste collection to accommodate the rising number of residents.
He stated that the current situation was an embarrassment and that, despite increasing taxes, waste management had not significantly improved from what it was 20 years ago. Concluding his remarks, he urged the county to take action to address the issue. The commissioners acknowledged his concerns, noting that they were aware of the problem and would continue to evaluate solutions.
APPROVED Consent Agenda
1. Approval of minutes from the February 18, 2025, meeting.
2. Approval of Executive Session Minutes from February 18, 2025.
3. Granting a 2025 Alcoholic Beverage License to Jay Ambe 1711 Inc. (Boro Express, 9651 Hwy. 301 South).
4. Approval of appointments of Denise Borck and Richard Stewart to the Bulloch County Library Board.
The Library Board requested that the Board of Commissioners appoint two new members to the Library Board to fill current vacancies. During Executive Session on February 18th, 2025 the Board agreed on two candidates to be submitted at the next regularly scheduled meeting to vote on approval. The candidates will serve a 3-year term effective upon approval through June 30, 2027.
5. Approval of MOU with Emanuel County for a Radio Communications Site.
The MOU will allow Emanuel County to purchase and install equipment on Bulloch County's Two Chop communications/radio tower. This is how, under normal operations, they will send their radio signal through us to Savannah. Bulloch County has the same type of equipment on the Landfill tower in Effingham County to deliver our radio signal to the master site in Savannah.
6. Approval of contract with Davis Marketing Company for 2025 Splash in the Boro Marketing/Media purchases.
Splash in the Boro Waterpark & Aquatics Center utilizes an outsourced marketing company for summer advertising and marketing. Davis Marketing Company (DMC) would consult and manage all of the Splash in the Boro media including social media, traditional media, and more. They also would design brochures, flyers, email blasts, and tv/radio commercials to boost attendance for the 2025 season. Also included in the contract is the Advertising Buy Plan. This is the amount that DMC would pay to third party advertising media for spots on their station/websites. This is a direct buy, no percentage of this is kept by DMC, it is paid directly to the vendors through DMC. The total of this contract is $23,348 and is budgeted in Splash in the Boro Advertising budget. This contract would be a continuation of prior work.
7. Approval of the purchase of a Galaxy Outdoor Electronic Message Board for Mill Creek Regional Park.
During Hurricane Helene, the electronic message board at Mill Creek was damaged due to a power surge. The message board is located on the corner of Ga Hwy 24 and Beasley Road. The board was installed in 2015. Whitfield Signs determined the sign cannot be repaired due to parts to repair this sign are no longer available. This means the sign will have to be replaced. Daktronics brought a display sign for us to look at for quality and clarity. Daktronics provides a 5-year warranty on parts and guarantees parts for 10 years after production life. The sign will have a Verizon 4G Cellular Modem and a Verizon Lifetime 4G Cellular Data Plan. This will allow us to load messages onto the board from anywhere and anytime. This was not a budgeted item, but it has been submitted to insurance and FEMA. No negative responses have been received from either, but we are certain it will be covered by one of the two. The process has been slow to recover funds thus far from both entities. We have funds in the Parks Division to cover this until the insurance/FEMA comes through. This board is used to advertise our programs and events at Mill Creek Park as well as Department wide. With spring sports starting and Splash in the Boro opening soon, it would be important for us to have a sign in working order for information to be posted. Tony Morgan, BCRP Assistant Director, is requesting approval for purchasing the new Galaxy Outdoor Electronic Message Center for Mill Creek Regional Park using Daktronics Inc. and purchasing through Sourcewell using Contract number 030223-DAK for a total of $24,853.
New Business
APPROVED 1. Amendment to the Position Control Schedule of the FY 2025 Budget
The Bulloch County Fire Department requires additional staff in preparation for the expiration of the Fire Protection Agreement with the City of Statesboro in the Five-Mile District. Therefore, the position control amendment is to authorize the following positions to be paid for with fund balance reserves in the Rural Fire Fund: 3 FT Fire Captains; 1 FT Fire Training Captain; 9 FT Fire Lieutenants; 12 FT Fire Apparatus Operators; and 12 FT Firefighters.
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During the discussion of New Business Item 1, Chief Financial Officer Kristie King presented a request to amend the position control schedule for the fire department to add new positions. She explained that this amendment was a routine part of the budget process, allowing departments to hire for approved roles.
Commissioner Nick Newkirk raised concerns about the financial implications, stating that he was hesitant to approve something without knowing the budget details. He questioned whether there was sufficient funding and sought clarity on potential costs.
Interim County Manager Cindy Steinmann clarified that this amendment was only for approving positions, not setting salaries or hiring anyone immediately. She explained that a pay study was currently underway and that before any hires were made, the Board would have to approve the pay adjustments.
King also noted that if the current pay structure remained unchanged, the county had sufficient funds to cover payroll through the end of the fiscal year, with future revenue from fire district millage ensuring sustainability.
Newkirk continued to express skepticism, emphasizing the need for more discussion on tax rates, millage adjustments, and employee costs. He warned against rushing into a decision that could lead to financial strain, referencing concerns about relying on FEMA funds and the potential burden on taxpayers. Commissioner Simmons reassured him that staff would not take any actions that could put the county or its citizens in a bad financial position.
After further discussion, Newkirk made a motion to table the decision until the next meeting, but the motion failed due to a lack of a second. A subsequent motion to approve the amendment was made and ultimately passed with a unanimous vote.
APPROVED 2. Approval and Ratification of the Use of Sand Creek Land Construction
Public Works had Sand Creek Land Construction hauling material, for the week of Feb. 10th to Feb. 14th; at a cost of $22,128.75. Their services are aiding in the continued repairs using the Debby emergency fund.
Public Works Director Dink Butler addressed the commissioners regarding Item 2, providing an overview of the truck rental process used for material hauling after Tropical Storm Debbie and subsequent storms. He explained that in response to the extensive damage, the county rented trucks from multiple companies, including Derriso, Sand Creek, Carlton Gaines, and D&H Trucking. These rentals were necessary to facilitate dirt road repairs, which initially lasted 75 to 90 days before additional storms compounded the damage.
Butler emphasized that the Board of Commissioners had previously directed Public Works to prioritize local businesses when possible, leading to longstanding relationships with contractors such as Sand Creek Construction.
Many contractors declined to assist due to high demand in the construction industry, but those willing and available were utilized. The county has continued working with these businesses over the past six months.
Regarding costs, Butler stated that rental rates were competitive with the industry standard, with tandem dump trucks at $105 per hour—the same rate paid by asphalt and construction companies in the area. Hauling fees for materials, such as stone transported from Augusta, were calculated by tonnage, with costs tracked for every truck, including county-owned vehicles.
Butler addressed concerns raised about the billing process, clarifying that all truck activity is logged and verified daily to ensure eligibility for FEMA and GEMA reimbursement, which could cover up to 85% of costs. He assured the Board that invoices were thoroughly reviewed, and while improvements would be made to attach verification documents more consistently, all transactions had been properly tracked and verified.
Responding to skepticism about financial oversight, Butler firmly defended the integrity of the department’s processes. He stated that all actions were taken in the best interest of Bulloch County and its citizens, affirming his commitment to legal, ethical, and transparent practices. While acknowledging criticism as part of public service, he stood by the work done and welcomed any questions from the commissioners.
Commissioner Nick Newkirk inquired about the expected timeline for Public Works to complete storm-related road repairs. Butler responded by explaining that due to ongoing weather conditions and the potential for future storms, an exact completion date was difficult to determine. He cited current projects, including one requiring approximately 500 loads of dirt and another on Dekle Road, where they were waiting on pipe delivery to proceed with safety improvements.
Butler emphasized that while many roads were passable, several still required upgrades. He also addressed concerns about the process of renting trucks for hauling, clarifying that rental trucks are secured as needed rather than through a bidding process since the county cannot predict the exact duration or volume of work required in advance. He assured the commissioners that Public Works was making every effort to provide the best possible service to the citizens of Bulloch County.
In response to questions about financial transparency and oversight, Butler reaffirmed his willingness to answer inquiries and consider alternative approaches if suggested. Regarding an email referenced earlier in the meeting that questioned aspects of the spending, Butler stated that he had not received it. He noted that he had been out of the office due to vacation and illness but had since reviewed his inbox and found no such email. He reiterated that any concerns or questions should be directed to him, as he remained open to discussion and accountability.
Butler further elaborated on the challenges of managing storm recovery efforts and road repairs in Bulloch County. He explained that the competitive market for rental trucks makes it difficult to secure them consistently. Some days, they have access to multiple trucks, while on other days, only one or two may be available. Additionally, staffing shortages in Public Works and the Solid Waste Department have required transportation employees to be reassigned to manage trash collection, which has reduced the department's ability to use county-owned trucks for road repairs.
Butler acknowledged the financial burden of using outside contractors but emphasized that a significant portion of these costs is eligible for FEMA reimbursement. He highlighted his experience tracking storm-related damages and securing federal funds for the county, stating that since 2013, the county has recovered millions of dollars in disaster relief funding. He provided estimates for recent storms, noting that Idalia resulted in over $10 million in FEMA reimbursements, Tropical Storm Debby around $10 million, and Hurricane Helene approximately $18 million.
Butler reassured the public that the department is doing the best job possible with the resources available. He also reflected on his tenure, mentioning that he is nearing retirement and wants to leave the department in a better position than when he started. He reaffirmed his commitment to improving services for Bulloch County residents and expressed his hope that his efforts would have a lasting positive impact.
Commissioner Toby Conner delivered a passionate response in support of Public Works Director Dink Butler and local contractors, emphasizing their dedication to the county. He recalled a conversation with Butler before the storm, during which they anticipated the severity of the damage and the potential shortage of rock from the quarry. Two days before the storm, contractors like Derriso and Sand Creek pulled their trucks off other jobs to assist the county, not because they were required to, but because they live and work in Bulloch County and care about its well-being.
Conner acknowledged the concerns about invoice clarity but argued that such issues could be easily addressed without resorting to public criticism. He condemned the negativity directed at hardworking businesses on social media and in public meetings, stating that these companies are assets to the county, just like firefighters, law enforcement, EMS, and public works employees. He stressed the importance of supporting local businesses rather than publicly berating them, urging the community to work together rather than tearing each other down.
Conner passionately defended the work ethic of those involved, pointing out the physical effort and commitment put into storm recovery. He praised Butler and others for their dedication
Commissioner Rushing raised a question about the length of time Bulloch County had been doing business with Sand Creek Construction. Butler responded, stating that the relationship likely dated back at least six to eight years, possibly longer, beginning around 2016 or 2017. He emphasized that every time the county had needed assistance, Sand Creek had been there, highlighting their responsiveness when they were contacted two days before the recent storm. Butler noted that while some companies refused to negotiate or take on additional work, Sand Creek and Derriso willingly shut down their other obligations to prioritize helping the county.
Butler stressed the importance of having reliable partnerships, especially when securing materials to repair roads in the aftermath of storms. He reminded the board that over a year ago, funding had been approved to bring in outside contractors to help with road repairs, yet no external companies were interested in negotiating or assisting under FEMA rate guidelines. However, when the county called on Sand Creek and Derriso, they answered without hesitation.
Following Butler’s response, Rushing reaffirmed his stance, stating that he had previously approved payments to Sand Creek Construction before even knowing the individuals involved and that he would do so again without concern for outside opinions. With that, the motion was approved.
APPROVED 3. Approval of Purchase: 2025 CAT Bulldozer
Public Works is trading in aging equipment, a 1997 CAT dozer, to be replaced with a 2025 CAT dozer, at a cost of $259,965.49. The high maintenance costs and down time associated with the old dozer is hindering the road repairs that are still necessary. The purchase is using our sourcewell contract, # 011723-CAT, with Yancey.
APPROVED 4. Request for Additional Storm Funding ($3 million)
Butler provided an update on the Hurricane Helene debris removal process before requesting additional funding. He estimated that the cleanup effort was about 85% complete, with over $9 million of the previously approved $10 million already obligated. To finish the project, Butler requested an additional $3 million.
He explained the funding structure, noting that FEMA and GEMA had initially provided a 90-day, 100% reimbursement period for cleanup, which was later extended to 120 days. The Governor of Georgia had the authority to determine the start and end of this period, which ultimately concluded on February 4.
After that date, FEMA’s reimbursement rate dropped to 75%, leaving local jurisdictions responsible for the remaining 25%. However, the Governor petitioned the General Assembly for state funds to cover the additional 15%, which, if approved, would restore 100% reimbursement through March 24, the projected completion date for cleanup operations.
If the General Assembly does not approve the funding, Bulloch County could be responsible for covering between $500,000 and $1 million.
Butler also discussed the county’s expedited funding approval, explaining that initial estimates ranged from 250,000 to 300,000 cubic yards of debris, leading to a justification for $11.8 million in funding. The county is set to receive 50% of that amount, $5.9 million, within the next 30 days, with any additional costs requiring further justification through the monitoring company.
He noted that while the cleanup should have been completed sooner, it was delayed due to widespread abuse by citizens and contractors. Many people used the storm as an opportunity to clear private property or dispose of non-storm-related debris, contributing significantly to the workload.
Contractors were also instructed to take debris to designated disposal sites, but some failed to comply, leaving additional waste in the right-of-way. The county, lacking the manpower to monitor every road daily, had no way to prevent this widespread issue.
Butler stressed that the debris removal contractors were being monitored by a third-party company, as required by FEMA, eliminating opportunities for fraud on the contractor’s part. He acknowledged that disputes had arisen between truck drivers and the monitoring company regarding debris volume calculations, but the county had worked to keep operations moving as efficiently as possible.
Despite the delays and challenges, he emphasized that they were working diligently to complete the process and asked if the commissioners had any questions.
Assistant Public Works Director Robert Seamans provided additional insight into the debris removal process, emphasizing that this was the first time Bulloch County had brought in large-scale contractors and monitoring companies for such a massive cleanup effort.
He noted that when the county first approached the commissioners, the initial $3 million estimate was set by then-County Manager Tom Couch as a starting point. At that time, they were still assessing the full extent of the damage and estimating cleanup needs.
Seamans explained that early projections from contractors estimated about 250,000 cubic yards of debris, but as of today, they had surpassed 420,000 cubic yards. He acknowledged the difficulty of returning to the board to request additional funding but emphasized that they were monitoring the contractors closely while still performing their daily duties. He praised the monitoring company for their diligence in overseeing the cleanup.
Seamans also provided an update on the Anderson site off Highway 46, one of the debris collection locations. He had put the site on notice for closure, working with Mr. Anderson to ensure cleanup was completed before the end of February. With rain expected, the contractors accelerated their efforts and cleared the site in just two days. He planned to inspect the site the following morning and intended to send a letter to Emergency Management Director Corey Kemp later in the week, requesting that the Environmental Protection Division (EPD) conduct an official inspection.
He reiterated that the county was doing everything possible to manage the unprecedented scale of this cleanup, and while the process had been challenging, he appreciated the commissioners' support in working through the situation.
APPROVED 8. Approval of payment to Jenkins County Landfill for mulch disposal services from January 21, 2025 – February 10, 2025.
In clearing the storm debris with SDR, the mulched debris has been hauled to Jenkins County C&D Landfill for disposal. At this time, we are processing 4 weeks of invoices totaling $231,627.86, for roughly 6,100 tons of mulched debris
APPROVED 9. Approval and ratification of payment to M W Collins, Inc. for mulch disposal services.
In clearing the storm debris with SDR, the mulched debris has been hauled to M W Collins for disposal. At this time 8,497 total cubic yardage, at a cost of $50,982.00.
Commission and Staff Comments
Director of EMS Brian Hendrix wanted to remind everyone to come out to the expansion of the EMS station on West Grady Street. Open house is from 4-6pm on Friday, and is located at 26 West Grady Street.
County Engineer Brad Deal provided updates on two major infrastructure projects in Bulloch County: the Cypress Lake Road bridge and the traffic signal at Akins Pond Road and Highway 80.
Cypress Lake Road Bridge:
Deal addressed the recent accident where a car veered off the side of the bridge and struck one of the beams protruding from the structure. The impact caused the beam to shift and splintered several of the supporting piles. The Georgia Department of Transportation (GDOT) conducted an initial inspection, and the county is awaiting their recommendations and repair requirements.
The county has identified a list of contractors capable of handling the repairs, but at this time, there is no clear timeline or cost estimate for reopening the bridge. Deal emphasized that while they are working to minimize closure time, it will not be a quick fix, and further updates will be provided as information becomes available.
He also noted that this particular bridge is already scheduled for replacement within the next few years, with funding allocated in the county budget and plans to combine those funds with GDOT contributions. However, since the replacement is still a couple of years away, temporary repairs will be necessary in the meantime.
Akins Pond Road & Highway 80 Traffic Signal:
Deal confirmed that GDOT has approved a traffic signal permit for the intersection of Akins Pond Road and Highway 80. The details of the project are still being finalized, including determining whether GDOT will fully fund the project or if the county will need to contribute.
Bulloch County has allocated funds in the budget for this intersection, but they are awaiting confirmation on whether GDOT will assume full financial responsibility. Deal will provide updates once more information is available.
County Fire Chief Ben Tapley provided a brief update on the status of three new fire engines ordered approximately two and a half years ago. He informed the commissioners that Chief Mitch Sikes and the county’s emergency vehicle technician will be traveling to Ocala, Florida, on March 11 for the final inspection of the fire engines.
They are expected to return on March 12, and if everything goes as planned, the fire engines should be delivered to the county within a few days. Tapley confirmed that the new fire engines are expected to arrive by the second week of March.
Planning and Zoning Director James Pope provided an update on his new role as the Groundwater Sustainability Program Manager, a position he was recently appointed to by Interim County Manager Cindy Steinmann. He will oversee the four wells planned for southeast Bulloch County. Pope has been reviewing the groundwater sustainability plan, which was adopted in late 2024, and has been taking action to meet its deadlines.
He announced that a groundwater sustainability informational page has been published on the county website, with a more comprehensive joint program website in development. Additionally, a 1-800 number is being set up so that residents in both Bulloch and Bryan counties can report well issues. Calls will be directed to the appropriate county program manager for a faster response.
Last Friday, the county began sending out letters to property owners within the designated five-mile mitigation area in Bulloch and Bryan counties. These letters include a link to a voluntary well registration site, where well owners can provide details about their wells to help build a database for future mitigation efforts.
Pope is also working with Ron Nelson in Bryan County to develop an RFP for on-call well drillers, identifying the need for at least three contractors. Additionally, he has been in discussions with EMA Director Corey Kemp about emergency response planning for well failures beyond what is outlined in the sustainability plan. Pope emphasized the importance of proactive communication and sought the commissioners' support in these efforts.
Interim County Manager Cindy Steinmann addressed the Board with two key points.
First, she expressed appreciation for the Public Works Department’s efforts in securing FEMA reimbursement for storm recovery. She highlighted that many jurisdictions do not pursue FEMA funding due to the complexity of the process, but Bulloch County’s Public Works team has worked tirelessly, often through weekends and nights, to ensure that no potential funding is left on the table. Steinmann emphasized that the commissioners should be proud of their work, especially as storms continue to increase in intensity over the years.
Secondly, Steinmann provided an update on the search for a permanent County Manager. The county received 10 submissions for the Request for Proposals (RFPs) from recruiting firms. She had previously emailed the commissioners for input on how they preferred to select a firm and had received only one response suggesting that she and a small group review the submissions and make recommendations. She stated that she is nearly finished reviewing the proposals and, if the Board agrees with this approach, she will bring recommendations to the next meeting for discussion.
CFO Kristie King reminded the commissioners about the upcoming budget retreat at the Georgia Southern Bishop Building.
Commissioner Newkirk thanked all the public works staff for what they do, and thanked everyone involved in the Town Hall meeting.
Commissioner Rushing thanked not just all the county staff, but the citizens that work to make this county a better place.
Lastly, Chairman David Bennett also thanked the county staff for that they do, and wanted to express the importance of voting in regards to SPLOST weather you are for or against it.
Executive Session (Real Estate)
Motion to enter Executive Session for discussion of real estate matters.
